Bakersfield Condors Booster Club Constitution and Bylaws
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CONSTITUTION AND BYLAWS
of the
BAKERSFIELD CONDORS BOOSTER CLUB

ARTICLE I STRUCTURE

1. NAME - This organization shall be known officially as the Bakersfield Condors Booster Club
(BCBC), and shall be the official booster club for the Bakersfield Condors Hockey Club.
2. LOGO - The BCBC shall have its logo the “Condors “ logo, as on the jerseys of the team,
with a circle around it with the words “Official Booster Club” added. This logo is trademarked
to the Bakersfield Condors Hockey Club and is used with their permission. Any
BCBC member without the written consent of the Bakersfield Condors organization may
not use it.
3. OPERATION - The intent of the BCBC is to operate as a private, not-for-profit organization, and
shall be registered as such with the state of California. The BCBC shall operate within the rules
and regulations in the state of California. No member of the BCBC shall benefit personally from
BCBC revenues. No assets of the BCBC shall be divided among the membership. The fiscal year
shall begin June 1st and end May 31st. Two members of the Executive Board must sign all checks
over fifty dollars ($50.00). No two members of the same family shall be allowed to serve as check
signers at the same time.
4. PARLIAMENTARY PROCEDURES - The authority on parliamentary procedure shall be Roberts
Rules of Order, latest addition.
5. DISSOLUTION - The BCBC shall continue to exist until dissolved by a vote of three-fourths (3/
4) of all members present at a special meeting called for that purpose, or by an act of law under
California Statutes for dissolution of a corporation. Written notice of the special meeting to consider
dissolution shall be given to all current members at least one calendar month in advance of
said meeting. Upon dissolution all remaining monies of the BCBC will be donated for the advancement
of ice hockey and more specifically, to be determined at the time of dissolution.

ARTICLE II OBJECT

1. MISSION STATEMENT - The purpose of the BCBC shall be: (a) to create a positive and
productive relationship between the Bakersfield Condors Hockey Team and the communities
of the area; (b) to assist with the promotion of professional hockey in the Bakersfield
area; (c) to provide support for the team members and their families; (d) to provide information,
ideas and opportunities to enjoy the game of ice hockey.

ARTICLE III MEMBERSHIPS

1. ELIGIBILITY - Membership in the BCBC shall be extended to any person regardless of age,
sex, race, national origin or religion. Membership may or may not include voting privileges,
depending on classification of the membership.
Membership will be contingent upon complying with the requirements set forth in these bylaws
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including, but not limited to, payments of annual dues and continuing adherence to all rules and
regulations as set forth in these bylaws.
2. TYPES - There shall be two (2) types of membership.
A. Individual membership shall include voting privileges and may be extended to any individual 18
years of age or older.
B. Family membership consists of not more than two (2) adults, and all children under the age of
eighteen (18) of the same household. When a child in a family membership attains the age of
eighteen (18) he/she will retain the privileges of a child until the end of the membership year.
Family membership also consists of two (2) adults with no children.
3. APPLICATION - Application for membership in the BCBC shall be made in writing. All membership
applications, mailing lists, and all other lists of member’s names, addresses, phone numbers
and any other information contained on the membership application will be held in strictest confidence
and will be maintained by the Recording/ Corresponding Secretary with dues being submitted
to the Treasurer.
4. PRIVILEGES - Privileges of membership in the BCBC shall include, but not be limited to:
A. Participation in BCBC functions.
B. The right to vote and to elect the Board of Directors as so stated in Article 3, Section I of the
BCBC Bylaws.
C. The right to hear, consider and approve or amend the minutes of the Membership Meetings.
D. The right to amend these bylaws as set forth in Article 1, Section 6 of the BCBC Bylaws.
E. The right to recommend expenditures for consideration. These expenditures must be approved
by the Board of Directors and the General Membership.
F. The right to volunteer for committee work.
G. The right to attend meetings and functions of the BCBC.
H. The privilege to uphold and support the aims, principles and purposes of the BCBC.
I. The privilege to vote for player recognition awards and is extended to only BCBC members.
J. The responsibility to exhibit good conduct when attending BCBC functions and meetings.
K. The responsibility to exhibit good conduct when attending Bakersfield Condors Home or Away
games.
5. MEMBERSHIP CARD - Each member of the BCBC shall receive a card attesting to his or her
membership. The Recording/Corresponding Secretary of the BCBC shall sign said card.
6. DUES - Membership dues shall be determined annually by the Board of Directors and approved
by the General Membership. Notice of any action taken by the BCBC with respect to dues and
assessments shall be sent to members promptly and shall not become effective until sixty (60)
days after such mailing. Dues shall be for a period of one (1) year commencing on receipt of
payment.
7. TERMINATION - Any member may resign by notifying the Board of Directors. Such resignation
shall become effective upon receipt, with the necessity of acceptance. Any member may be suspended
for cause. Sufficient cause for suspension shall be willful violation of these bylaws and/or
conduct likely to endanger the welfare, interests or character of the BCBC.
A. Charges must be in writing to the President of the BCBC.
B. The President will present the charges to the Board of Directors for consideration.
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C. If the charges are sustained by a majority vote of the Board of Directors, a formal hearing will
be set and the member will be notified in writing thirty (30) days prior to hearing.
D. If the charges are sustained by a majority vote of the Board of Directors at the conclusion of the
formal hearing, the charged member will be brought before the General Membership, at the discretion
of the charged member. The charged member will be invited to be present. If the charges are
sustained by a majority vote of the General Membership, of the quorum in attendance, the
charged member will be suspended for the remainder of the membership year. Any individual
suspended twice from the organization will not again be considered for membership in the BCBC.
Upon resignation or suspension, all rights and privileges of membership shall cease. In no event
will the resigning/suspended member be entitled to a refund of any amounts contributed to the
BCBC.
E. If the membership dues have not been paid within thirty (30) days after expiration the members
rights and privileges shall cease. Membership rights and privileges will be reinstated if renewed
and shall be good for one (1) year from the date of renewal.

ARTICLE IV OFFICERS

EXCUTIVE BOARDS
1. DEFINITION - The Executive Board shall consist of the officers of the BCBC: President, Vice-
President, Recording/Corresponding Secretary, and Treasurer. The term of office for members of
the Executive Board is one (1) year. Upon completion of one (1) term in office, each member of
the Executive Board may be reelected if nominated by the general membership. At completion of
term, exiting board members are encouraged to serve the next year in an advisory capacity to the
Executive Board.
2. RESPONSIBILITIES - The Executive Board shall supervise the affairs of the not for profit
organization.
A. PRESIDENT - The President shall provide executive leadership and direction to the BCBC, to
the Board of Directors, to the Executive Board, and to the permanent standing committees. The
President shall serve and function as the Chairperson of the Board of Directors. The President
shall also be responsible for the enforcement of the Articles of Incorporation, Constitution and
Bylaws and other rules and regulations of the BCBC. The President shall preside at all meetings of
the General Membership, the Board of Directors, the Executive Board, and any and all special
meetings. The President is also charged with the conduct of all committees except the Nominations/
Elections Committee and the Financial Review Committee. The President shall have the
power to countersign all drafts, checks, notes or other papers pertaining to the BCBC. Check
signing is subject to limitations as outlined in Article 1-3. If the President and Treasurer are members
of the same family, the President is excluded from signing checks.
The President shall perform all duties required by the State of California, by the Articles of incorporation,
by the Constitution and Bylaws, by the Board of Directors of the BCBC and other duties, as
may be requested by the General Membership.
B. VICE-PRESIDENT - The Vice-President shall act for and perform in the duties of the President
in the event of his/her absence, and shall perform other duties as requested by the Board of
Directors, the President or the General Membership. In the event the office of the President becomes
vacant, the Vice-President shall assume this office until the end of the current term. The
Vice-President shall have the power to countersign all drafts, checks. Check signing is subject to
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limitations as outlined in the Article 1-3. If the Vice-President is a family member of the Treasurer,
President or Secretary, the Vice-President is excluded from signing checks.
C. TREASURER - The Treasurer shall be the custodian of the funds of the BCBC. The Treasurer
shall have the power to sign all drafts, checks, notes or other papers pertaining to the BCBC. The
Treasurer shall receive, receipt and deposit weekly, all monies that may be or may become due
the BCBC and shall perform other duties as may be directed by the Board of Directors or the
President. The Treasurer shall compile and maintain proper records of the receipt and disbursements
to the Board of Directors and to the General Membership. The Treasurer shall prepare a
monthly treasurers’ report and present it to the Board of Directors and to the General Membership.
The Treasurer shall prepare a monthly financial statement to be presented at the monthly Board of
Directors meetings. The Treasurer shall prepare an annual statement of all monies for review by
the Financial Review Committee.
D. RECORDING/CORRESPONDING SECRETARY – The Recording/Corresponding Secretary
shall keep the minutes of all meetings, regular and special; shall ensure all notices are timely and
properly distributed; shall be custodian of the related records of the BCBC; and shall take appropriate
action to maintain the corporate status in conjunction with the Treasurer and Finance Committee.
The Recording/Corresponding Secretary shall perform such functions as may be assigned
by the Board of Directors or the President. The Recording/Corresponding Secretary shall keep a
chronological record of all BCBC monthly newsletters, handle all official correspondence, and
immediately make a such correspondence and content know to the President, and appropriate
Office, Director, Committee Chair or the Bakersfield Condors Hockey Club. All outgoing correspondence
shall be subject to review by the Board of Directors. The Recording/Corresponding Secretary
shall reply by mail to all businesses/sponsors who contribute to the BCBC expressing gratitude
for all contributions on behalf of the BCBC. They shall also perform other duties as may be
requested by the Board of Directors or the President. The Secretary shall be responsible for the
mailing/distribution of special flyers, notices or agenda of concern to the membership.

ARTICLE V THE BOARD OF DIRECTORS

1. DEFINITION - The Board of Directors shall consist of the Executive Board and Publicity/Promotions
Committee Director. Board of Directors shall meet monthly and a majority of the Board of
Directors shall constitute a quorum.
2. RESPONSIBILITIES - The Board of Directors shall set overall general policy and guidelines for
the BCBC and shall be responsible for filling all vacated offices within sixty (60) days, other than
that of President, subject to approval of the general membership. The Board of Directors may take
any necessary action if any board member misses three (3) or more meetings within a fiscal year.
Committees shall be established by the Board of Directors to satisfy the various needs of the
BCBC.
3. BOARD MEETING PROCEDURES - The order of business shall be:
A. The Recording/Corresponding Secretary presents minutes
B. Committee Director’s Report
C. Recording/Corresponding Secretary Report
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D. Treasurer Report
E. Vice President Report
F. President Report
G. Old Business
H. New Business
I. Note the date, time and place of the next meeting
J. Motion to adjourn
K. Adjourn
Order of business can be rearranged if needed to accommodate logical progression of topics at
any given meeting. Requests for such a change should be submitted to the Secretary at least 2
days prior to scheduled meeting for inclusion on the meeting agenda.

ARTICLE VI STANDING COMMITTEE DIRECTORS

1. PERMANENT - Permanent/Standing committees shall serve the regular and continuing requirements
of the BCBC for the duration of any current membership year. Committee Directors shall be
nominated and elected from general membership recommendations, and confirmed by the Board
of Directors. All Committee Directors shall meet the qualifications as stated in Article 8, Section 2.
All committees will consist of the Director and a minimum of two (2) additional members.
A. PUBLICITY/PROMOTION DIRECTOR - The Publicity and Promotion Director shall be responsible
for recommending, implementing and coordinating all of the following committees:
fundraising, website and hospitality. The director will also conduct all major social activities
involving BCBC. All committees will report directly to the Publicity and Promotion Director. The
Publicity and Promotion Director is responsible for maintaining a physical inventory of items
used in conjunction with all activities and will report on the inventory items with regard to status
of the inventory and the profit/loss of each of the items or to the activities related. In addition,
this Director may perform other duties as assigned by the Board of Directors or President.
B. HISTORICAL/SCRAPEROOK DIRECTOR - This committee shall be responsible for maintaining
articles, photographs and memorabilia illustrating BCBC activities and history. This committee
shall also maintain and display articles, photographs and memorabilia illustrating Bakersfield
Condors Hockey Club activities and history. These historical records shall be delivered, at the end
of each fiscal year, to the incoming historian. In addition, this committee may perform other duties
as assigned by the Board of Directors or President.
C. NEWSLETTER DIRECTOR - The Newsletter Committee will be responsible for accurate and
authorized publication of appropriate BCBC information and matters of general interest to the
BCBC. The director of the committee (Editor) shall always be cognizant of fair, impartial and
accurate reporting under local community standards of good taste. The publication shall be recogBakersfield
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nized as the only “official” publication of the BCBC. The newsletter shall be published at least six
(6) times per season. A proof of copy of the newsletter shall be presented to the President and
Vice-President for approval. Any member may contribute material for the newsletter, subject to
review by the Editor. The Newsletter Director shall keep a chronological order of all BCBC monthly
newsletters. Newsletters will be published and mailed at least fifteen (15) days prior to each general
membership meeting. May perform other duties as assigned by the Board of Directors or
President.
D. FINANCIAL REVIEW COMMITTEE – Shall consist of three (3) members; one (1) member shall
be from the Board of Directors and two (2) shall be from the general membership. The outgoing
Treasurer shall not serve on this committee. This committee shall conduct a financial review within
thirty (30) days of the close of the fiscal year (May 31) and submit its report to the full Board of
Directors within forty-five (45) days of the end of the fiscal year. In addition, this committee may
perform other duties as assigned by the Board of Directors or President.
E. NOMINATING/ELECTIONS COMMITTEE - Shall select qualified members to recommend as a
slate of candidates to the general membership for elections to the Board of Directors of the BCBC.
This committee shall be the only committee whose function and operation is totally independent of
all reporting requirements normally expected and set forth in these Bylaws relating to other committees.
The President will not be an ex-officio member of this committee. The Nominating/
EIections Committee shall be appointed by the Board of Directors at the December Board Meeting
and shall consist of a minimum of three (3) members. In addition, this committee may perform
other duties as assigned by the Board of Directors or President.
F. The Financial Review Committee and Nominating/Elections Committee shall be appointed by
the Board of Directors and appointee’s names shall be made known to the General Membership.

ARTICLE VII - FINANCE

1. BUDGET - The President, Vice-President, and Treasurer shall be responsible for the preparation
of the annual budget. The budget must be approved by the Board of Directors and presented
to the General Membership for approval at the October meeting. Budgets are not
generally adjusted during the fiscal year, but expenses not specifically addressed in the budget
may be handled as noted below.
Any funds collected or accumulated by the BCBC may be spent to promote the aims of the BCBC
as stated in these bylaws, as established in the yearly budget and especially Article 1, Section 5,
Dissolution. Any expense, up to and including five hundred dollars ($500.00), not included in the
budget, may be approved by the Board of Directors, if the Board so deems the expense to be in
the interest of the club. Any expenditure in excess of five hundred dollars ($500.00) not included in
the budget, shall be presented for simple majority approval of the eligible members present at the
next membership meeting.
2. All reimbursements must be submitted by May 31st of the current year or they will not be considered
for reimbursement.

ARTICLE XIII - ELECTIONS

1. NOMINATIONS - The Nominating Committee shall meet before the regular February General
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Membership meeting and decide on a slate of candidates for office. Having given thoughtful
consideration to the qualifications (i.e. attendance at meetings, participation in functions, willingness
to work, ability to get along with others, etc.) of each candidate before placing their name on
the ballot. At the February General Membership meeting the Nominating/Elections Committee
Chairperson will present their slate of candidates to the membership. The chair shall then ask for
nominations from the floor, office by office. These nominations shall be seconded. When the
nominations for each office have been concluded, the chair will ask for a motion that the nominations
for that office be closed. This motion must be seconded and voted by the General Membership.
The slate of nominees for each office shall be published in the March newsletter.
2. QUALIFICATIONS - A candidate for office must be a current member of the BCBC. All officers
must be at least Twenty-One (21) years of age before the election. No person may hold more than
one elected office at any time. No person may be nominated or hold any office in the BCBC if that
person is on the staff, whether paid or voluntary, of any other professional sports organization, as
all Board of Directors meetings must maintain the standards of confidentiality for the BCBC.
3. BALLOTING - Election of officers will be held in March. A slate of candidates will be included in
the newsletter edition prior to the March election date. Elections will be by secret ballot. Ballots
should contain the office, the candidate’s name by office in alphabetic order, and instructions for
marking the ballots. All voters must be at least eighteen (18) years of age by Election Day. Family
memberships will be allowed no more than two (2) votes, regardless of the ages of the household
members. The Nominating/Election Committee shall be responsible for conducting the election,
including verification of eligibility of voting members, counting ballots and final tabulation. The
nominee with the highest number of votes shall be the elected officer. In the case of ties, a runoff
ballot will be required between the top vote getters. The results of the election will be announced
at the end of the year at the Awards Banquet and will be published in the first issue of the newsletter
after the election. The newly elected officers will be installed in their respective offices at the
Banquet and will take office at the conclusion of the Bakersfield Condors Hockey Season.

ARTICLE IX - ANNUAL FINANCIAL REVIEW COMMITTEE

1. GENERAL INFORMATION - In June of each year, a Financial Review Committee shall be
appointed by the President to conduct an official examination of all financial and inventory records
of the BCBC. The committee shall consist of, three (3) members who are not Board Members.
Whenever possible, at least one (1) shall be a carry over from the prior year’s Annual Review
Committee. As necessary, the committee shall meet with any board member(s) who have financial
and/or inventory responsibility to conduct BCBC business. The financial and/or inventory records
of such individuals shall be examined. The Review Committee shall present to the Board of Directors
and membership for its fall meeting a written report of its examination findings including any
recommendations.

ARTICLE X – IMPEACHMENT

1. BASIS - Any official may be impeached for improper conduct, or conduct prejudicial to the
welfare of the BCBC.
2. PROCEDURE - A petition for impeachment must be signed by ten (10) percent of the qualified
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voting members of the BCBC, and presented to the Board of Directors. A meeting shall be called
within thirty (30) days after receipt of the petition, for vote by the general membership. Vote of the
general membership shall be by secret ballot and will require two-thirds (2/3) of the voting members
in attendance to have said official removed from office.

ARTICLE XI - MEETINGS

1. GENERAL MEMBERSHIP - There will be a minimum of six (6) General Membership meetings
per season. Other meetings may be called as deemed necessary. Members may be notified of
meeting dates and locations.
2. ORDER OF BUSINESS
A. The Recording/Corresponding Secretary shall present the minutes of the previous meeting and
said minutes will be approved as presented or as amended by vote of the general membership.
B. The Secretary shall report any communications regarding BCBC business.
C. The Treasurer shall give the monthly report and present any other pertinent financial information.
D. The Vice-President shall present a report as needed.
E. Director Reports - Directors shall give their reports in the following order: Newsletter, Website,
Fund-raising, Hospitality, Social, Travel/Road & Scrapbook.
F. The President shall present a report regarding pertinent activities and announcements.
G. Review of old business.
H. Introduction of new business.
I. The President shall note the date, time and location of next meeting.
J. Open Forum
K. The President shall entertain a motion to adjourn the meeting. Such a motion must be seconded
and approved by those members present.
L. Any matters not covered by these Constitutions/Bylaws are referred to Roberts Rules of Order,
Latest edition.
Order of business can be rearranged to accommodate logical progression of topics at any given
meeting. Requests for such a change should be submitted to the Secretary at least two (2) days
prior to schedule meeting for inclusion on the meeting agenda.
3. QUORUM - Four (4) members of the Board of Directors and ten (10) percent of the current
qualified voting membership present at a given meeting shall constitute a quorum for the transaction
of business at any membership meeting of the BCBC.
4. SPECIAL - The Board of Directors may call a special meeting, if circumstances warrant. Any
member may request a special meeting by presenting a petition signed by twenty (20) members to
the Board of Directors. Members will be notified of special meeting dates and locations. All requests
for changes in meeting times and dates shall proceed through the President.
5. BOARD OF DIRECTORS - The Board of Directors will meet monthly, and at such other times as
may be deemed necessary. A majority of elected officials shall constitute a quorum for the Board of
Directors meetings.
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ARTICLE XIII - AMENDING PROCEDURE

1. AMENDMENTS - This constitution and Bylaws may be amended or appealed at a regular
General Membership meeting each year, or at any special meeting called for that purpose. The
Constitution and Bylaws may be amended by a majority vote of the members present at such
meeting, provided notice of the proposed amendment has been given in the call of the meeting
and one calendar month written notice has been given to the membership. Any member may
present a proposed amendment to the bylaws for consideration by the membership. Adoption of
any proposed amendments(s) requires a quorum as dictated for a membership meeting and a twothirds
(2/3) approval of the qualified voting members present at the membership meeting.
This Constitution and By-laws were approved at the general meeting of the Bakersfield Condors
Booster Club on this _____ day of ___________, _____.
_________________________________President